Here we break down some of the most common types of invoice to help you in your day-to-day work. The Proforma invoice is another very important document to add to this list.
ELECTRONIC INVOICE
According to Spain’s Tax Agency (Agencia Tributaria), the electronic invoice is a tax document in electronic format. It replaces the physical document and carries the same legal value, often under even more secure conditions. Its authenticity and integrity are guaranteed when it is issued electronically from sender to recipient.
SIMPLIFIED INVOICE
The simplified invoice contains the minimum information needed to understand a company’s expenses. Since the Invoicing Regulation came into force in 2013, till receipts (tickets) disappeared and were replaced by simplified invoices.
It must include the following details:
- Number
- Date of issue
- Tax ID (NIF) or identifier
- Identification of the product delivered or service provided
- Tax rate
- Total amount payable
The simplified invoice only includes the issuer’s tax details; the recipient’s tax details do not need to appear, except when the recipient is a business or professional who wants to deduct the tax.
CORRECTIVE INVOICE
According to Spain’s Tax Agency (Agencia Tributaria), a corrective invoice is issued when the original does not meet the established requirements — that is, when the VAT (IVA) amounts were calculated incorrectly.
It can be corrected up to 4 years after the tax accrues, or after any changes to the taxable base take place.
The invoice must state the reason for the correction as well as the identifying details of the original invoices. Invoices sent to replace or amend previously processed simplified invoices are not considered corrective invoices.
SUMMARY INVOICE
The summary invoice is a document used in a business to group together all the purchase and sale transactions carried out on different dates with the same customer or supplier. Each of these transactions must be listed inside it, along with its corresponding amount.
It is issued on the last day of the calendar month in which the transactions took place. If the recipient is a business, the invoice must be issued before the 16th of the month following the one in which the transactions were carried out.
At StockAgile we help you create invoices and streamline the whole process.